Annual General Meeting 2020

On Sept. 30, join Mission Services of London for our 2020 Annual General Meeting (AGM). This year, the event will be held in a fully virtual format to help keep our community safe and well during this uncertain time.

We are looking forward to celebrating the successes of the past fiscal year with you, as well as highlighting the meaningful work of Streetscape through a special presentation by Doug Nemeth, Program Coordinator of Community Mental Health Programs.

When: Wed. Sept. 30, 2020 from 5:00 pm – 6:30 pm
Where: Online via Zoom
Register online by Sept. 17 at mslagm2020.eventbrite.ca

If you have any questions, please reach out to Mackenzie Lauermeier at mlauermeier@missionservices.ca or 519-433-2807 ext. 2134.

We look forward to connecting with you soon!

Frequently Asked Questions

Q: What time does the formal agenda start? When does the meeting end?
A: The formal agenda begins at 5 pm on Sept. 30. The event will come to a close by 6:30 pm.

Q: Last year, you had a reception with light refreshments at the AGM. Will food be made available this year?
A: Unfortunately, we will not be providing refreshments this year.

Q: Is the virtual format something that you will keep for future AGMs?
A: The AGM is virtual this year to help protect the health and safety of all participants by ensuring physical distancing. It is our hope that we will be able to come together in-person next June for the 2021 AGM. That said, we will continue to seek the advice of Middlesex London Health Unit and abide by all guidelines and protocols regarding future gatherings and events.

Q: What is a virtual meeting?
A: A virtual meeting is a real-time interaction that takes place over the internet. Through audio, video, instant messaging, file sharing, and other features, attendees can engage with one another in discussions, presentations, polling, and more.

Q: How can I vote by proxy?
A: If you are interested in voting by proxy, contact Donna Gordon at dgordon@missionservices.ca. Donna will discuss the process with you which includes written confirmation.

Q: Why is my email address required for registration this year?
A: This year, we require your email address in order to email you a special link to join the Zoom meeting. This link will be emailed to you close to the day of the AGM. We kindly ask that you do not share this link with anyone.

When joining the Zoom meeting, be sure to enter the same email address that you used to register for the event on Eventbrite.

Please add Mackenzie mlauermeier@missionservices.ca to your contact list to prevent the email from going into your spam folder.

Q: How do I download Zoom?
A: Go to zoom.us/download and click the “Download” button under the “Zoom Client for Meetings” heading. Once you do this, a file named “ZoomInstaller” will appear in the bottom left-hand corner of your internet browser window. Click on the file to proceed with installation.

Learn more about getting started with Zoom.

Q: How much does Zoom cost?
A: A basic Zoom plan is free.

Q: Do I need to make a Zoom account?
A: No, you do not need to make a Zoom account to participate in a Zoom meeting.

Q: How do I join a Zoom meeting?
A: Join the meeting by clicking on the link that will be provided to you via email before the day of the event. We kindly ask that you do not share this link with others.

Learn more about signing in and joining a Zoom meeting.

Q: How do I participate in a Zoom meeting?
A: Once you have joined a meeting, you can participate by listening and watching along to the presenter, chatting in the text box, and engaging with polls and other features. You also have the ability to mute your microphone, turn your camera on and off, change your background, change your screen name, and more.

Learn more about participant controls in a Zoom meeting.

Q: I do not have a webcam. Can I still participate?
A: Yes, you can participate in the meeting without the use of a webcam, though you will be unable to transmit video of yourself. You will still be able to view the webcam footage of other participants.

Q: How can I test my internet connection to make sure I am able to run Zoom on my device?
A: Test your internet connection by joining a test Zoom meeting. A minimum bandwidth of 2.0 Mbps (up/down) is recommended. If you experience “choppy” audio or video, turning your video feature off may alleviate the issue.

Q: How will we vote during the AGM?
A: When it is time to vote, you will see a multiple-choice polling question appear on your screen. You will be given the opportunity to respond to the poll, and your response will constitute your vote.

If you would like to practice using Zoom features, you are encouraged to attend a live tutorial session to learn how to respond to a poll, participate in the chat, mute your mic and more. You can sign up for a session by emailing Amy Bumbacco at abumbacco@missionservices.ca.

In your email, please indicate which session you would like to attend:

Sept. 4, 11:30 am – 12:30 pm
Sept. 9, 5 pm – 6 pm
Sept. 15, 10 am -11 am
Sept. 24, 2 pm – 3 pm

Q: I haven’t received a link to the meeting. What should I do?
A: If you have not received a link to the meeting by the day of the AGM, please check your email spam folder for an email from Mackenzie Lauermeier. If you cannot locate the email in your spam folder, please send an email to Mackenzie at mlauermeier@missionservices.ca so we can further investigate the issue.